OAEC I.T. Association

Meeting Minutes

07/15/2019

1. Call to order

Don Pak called to order the regular meeting of the OAEC I.T. Association at 1:00pm on 07/15/2019 on phone conference.

1. Roll call

Don Pak conducted a roll call. The following persons were present:

7/15/2019	Name	Coop	Attended Conference Call
1	Brandon Wingfield	Southeastern	no
2	Brenda Merkle	TCEC	yes
3	Casey Davis	OEC	yes
4	Chandler Lingle	Southwest Rural	yes
5	Don Pak	East Central	yes
6	Eric Neill	Rural	no
7	Greg McComber	Cotton	yes
8	Shannon Veerkamp	Kiamichi	yes

1. Approval of minutes from last meeting

Don Pak read the minutes from the last meeting. The minutes were approved as read.

1. Open issues
2. Casey where are on the agenda?
   1. A link to the agenda onedrive oaec.it/onedrive
3. Casey has speakers on the same onedrive document
4. Lunchbox for the last day available
   1. Jimmy Johns, Panera and both of those deliver
5. 2 holes Thursday the 19^th from 1 to 2
   1. Fill with Jacek
6. Greg had DHS to do physical security wasn’t much
   1. FREE??.
7. Jacek IR plan roundtable
8. End at noon have a box lunch and network if they want
9. Casey website is ready.
10. Tickets are $300.00 with nothing extra
11. $100 prize donations for give aways are on the registration page
12. Sponsorships set out for 3 days.
    1. Sponsor the dinner for $3500 if nothing on time offer to spilt it with someone. No alcohol provided!!
13. When do we want to send the email out for registration.
    1. Decided for a Friday after noon.
14. Gifts for attendee’s
    1. Red High Sierra daypack
15. Gifts for giveaway must be present to win and the ticket is taken out after drawing all names put back in for the grand prizes.
    1. Ring 14-piece security kit from amazon for Thursday grand prize
    1. Grand Prize for Friday Laptop??
    1. Regular cash prizes and gift cards for during the conf
16. Casey added two new people to the IT list for contact
17. Greg wanted to get RC3 involved with the statewide association    
    1. Greg will contact and try to get it setup.
18. Don will get with Sid for the badge
19. Get there at 2 for table setup
20. To pick up snacks be at statewide at noon.
21. Need to get the annual meeting date for next year 
    1. Brenda will look at this.

• New business
  • Next meeting July 29^th at 10:30am

• Adjournment

Don Pak adjourned the meeting at 1:40pm.

Minutes submitted by:  Shannon Veerkamp

Minutes approved by:  Name

OAEC I.T. Association

Meeting Minutes

07/01/2019

1. Call to order

OAEC I.T. Association Conference call at 10:30am on 07/01/2019

1. Roll call

The following four persons were present:

5/22/2019	Name	Coop	Attended Conference Call
1	Brandon Wingfield	Southeastern	no
2	Brenda Merkle	TCEC	yes
3	Casey Davis	OEC	yes
4	Chandler Lingle	Southwest Rural	yes
5	Curt Cloyd	Northwestern	no
6	Don Pak	East Central	no
7	Eric Neill	Rural	yes
8	Greg McComber	Cotton	no
9	Shannon Veerkamp	Kiamichi	no

1. Approval of minutes from last meeting

We did not do this; just pretty much went off the meeting invitation of ‘things to do’. Open issues

1. Need additional speakers as a few have not yet responded.  A few suggested are: Firstnet Radio, Slade Griffin, Kevin Mitnick
   1. Speaker: Bill West from Federated had not yet responded.
   1. Speaker: Luke Crouch from Mozilla Corp looks like a go.
   1. Looking into prizes other than money. Suggestions hak5.org things.
   1. Logo Attendance gifts need to be decided on.
   1. Documents attached from Hak5 and Promotional Logo’d items suggestions to start looking at or deciding on…
   1. Lunch and outside events:

Mama Roja and Backdoor BBQ for lunches on Wed and Thurs

Whodunnit Dinner Theater for Thursday night

1. Adjournment

Weadjourned the meeting at 11:00am.

Minutes submitted by:  Brenda Merkle

Minutes approved by:  Name

OAEC I.T. Association

Meeting Minutes

05/22/2019

1. Call to order

Don Pak called to order the regular meeting of the OAEC I.T. Association at 10:30am on 05/22/2019 at Conference call.

1. Roll call

Don Pak conducted a roll call. The following persons were present:

5/22/2019	Name	Coop	Attended Conference Call
1	Brandon Wingfield	Southeastern	no
2	Brenda Merkle	TCEC	no
3	Casey Davis	OEC	yes
4	Chandler Lingle	Southwest Rural	yes
5	Curt Cloyd	Northwestern	no
6	Don Pak	East Central	yes
7	Eric Neill	Rural	no
8	Greg McComber	Cotton	yes
9	Shannon Veerkamp	Kiamichi	yes

1. Approval of minutes from last meeting

Don Pak read the minutes from the last meeting. The minutes were approved as read.

1. Open issues
   1. 13 Speakers on the list had 9 last year
   1. MC to be Shannon Veerkamp if Brenda is not available
   1. Round table discussion 1 ½ hour session. Shannon Veerkamp to moderate
   1. Casey to create a hand out with a list of things you need to know and do to go with the agenda
   1. Sam’s for breakfast and snack items
   1. 2-hour vendor lunch’s again.
   1. Looking into gifts other than money. Suggestions Back packs and hak5.org things.
   1. Lunch and outside event possibilities. Uncle Jose’s still doesn’t cater nor does Hopdoddy for lunch.
   1. Have agenda and registration info ready by July 18^th. Falls into the no more than 60 days in our bylaws. 

• Adjournment

Don Pak adjourned the meeting at 11:10am.

Minutes submitted by:  Shannon Veerkamp

Minutes approved by:  Name

OAEC I.T. Association

Meeting Minutes

04/04/2019  

1. Call to order

Don Pak called to order the regular meeting of the OAEC I.T. Association at 2:00pm on 04/04/2019 on phone conference.

1. Roll call

Don Pak conducted a roll call. The following persons were present:

4/4/2019	Name	Coop	Attended Conference Call
1	Brandon Wingield	Southeastern	no
2	Brenda Merkle	TCEC	no
3	Casey Davis	OEC	yes
4	Chandler Lingle	Southwest Rural	no
5	Curt Cloyd	Northwestern	no
6	David Rittenhouse	Lake Region	no
7	Don Lawrence	Indian	no
8	Don Pak	East Central	yes
9	Eric Neill	Rural	no
10	Greg McComber	Cotton	yes
11	Shannon Veerkamp	Kiamichi	yes
12	Sid Sperry	OAEC	no
13	Stephanie Jones	Cimarron	no

1. Approval of minutes from last meeting

Don Pak read the minutes from the last meeting. The minutes were approved as read.

1. Open issues
2. Still open for ideas on certification courses.  This may or may not be feasible for 2019 conference. Decided we could not do this.
3. Please continue to send list of vendors and speakers to Casey. 
   1. Let’s see an updated list of vendors and speakers as of April 2019 meeting.
      1. Casey mentioned and will contact Slade Griffin, Bill West and Jim Libenski for speakers. Vendors mentioned are Digital Forensics and Skyhelm. Jaycek from SEDC for a table top exercise. Red V, Blue with NRECA- will get back to us.
4. Greg will contact Federated to speak.
5. Topic for round table – Ransomware. 
   1. Let’s get a clear focus on the ransomware topic and how we want to approach it…discuss.
   1. Let’s try to get a comprehensive potential agenda on the roundtable topic. 
   1. We will need a strong moderator for this. Shannon has agreed to do this.
6. Look at Local Administrator Password Solution (LAPS) from Microsoft.  Link https://www.microsoft.com/en-us/download/details.aspx?id=46899
7. FirstNet as a vendor/speaker for mobile voice communications. Greg will contact them.
8. Eric has offered to contact any Coops that did not attend last year and extend an invite.
9. Here are some topics I would like to bring up for our next meeting.
   1. What are the steps to take if we have been compromised by a hacker…ransomware, loss of member’s PII, etc.
   1. Increasing password length in AD.  Using passphrases.
   1. Two factor authentication services – how to configure MFA from system login, access to applications, etc.

• Adjournment

Don Pak adjourned the meeting at 2:25.

Minutes submitted by:  Shannon Veerkamp

Minutes approved by:  Name

OAEC I.T. Association

Meeting Minutes

01/29/2019

1. Call to order

Don Pak called to order the regular meeting of the OAEC I.T. Association at 2:05pm on 01/29/2019 at via phone conference.

1. Roll call

Don Pak conducted a roll call. The following persons were present:

1/29/2019	Name	Coop	Attended Conference Call
1	Brandon Wingield	Southeastern	no
2	Brenda Merkle	TCEC	no
3	Casey Davis	OEC	yes
4	Chandler Lingle	Southwest Rural	yes
5	Curt Cloyd	Northwestern	no
8	Don Pak	East Central	yes
9	Eric Neill	Rural	no
10	Greg McComber	Cotton	yes
11	Shannon Veerkamp	Kiamichi	yes
12	Sid Sperry	OAEC	no

1. Approval of minutes from last meeting

Don Pak read the minutes from the last meeting. The minutes were approved as read.

1. Open issues
2. Membership dues need to be sent out.  Check with OAEC and ensure the dues for membership at $300 is scheduled to be sent out
   1. Shannon at Kiamichi has not seen the invoice yet.
3. Surveys sent out to IT conference attendees
4. Decided not to do this.

• Free tools – discussion
• GrayLog
• KnowBe4 weak password test
• Standard note

• Figure out what certification course we can offer for half a day to the attendees.  Come up with lists of courses and pick the best one.  Possibly use survey monkey to get feedback from Ok IT coops
• Ethical Hacker
• “Technology Planning, Decision Making and Leadership: Enhancing Organizational Effectiveness”

• Casey will work on website for users to log in and see what applications coops are using and ask for assistance…
• Casey has OAEC.IT/community page setup and ready to go

• Put together a list of vendors and speakers
• Slade Griffin or Griffith??
• Ones we had to leave off the list last year due to time limitations
• All email names and contacts to Casey for further analysis.
• Ron Batterton is the point of contact.  He works for a company called Infogressive

• Put together topics for round table
• Get a list of topics for next meeting

• Other business

• New business
  • Next Meeting February 28^th, 2019 at 2:00pm
• Adjournment

Don Pak adjourned the meeting at 2:30pm.

Minutes submitted by:  Shannon Veerkamp

Minutes approved by:  Name

OAEC I.T. Association

Meeting Minutes

08/20/2018

1. Call to order

Don Pak called to order the regular meeting of the OAEC I.T. Association at 11:03am on 08/20/2018 on conference call.

1. Roll call

Don Pak conducted a roll call. The following persons were present:

8/20/2018	Name	Coop	Attended Conference Call
1	Brandon Wingfield	Southeastern	no
2	Brenda Merkle	TCEC	yes
3	Casey Davis	OEC	yes
4	Chandler Lingle	Southwest Rural	yes
5	Curt Cloyd	Northwestern	no
6	David Rittenhouse	Lake Region	no
7	Don Lawrence	Indian	no
8	Don Pak	East Central	yes
9	Eric Neill	Rural	yes
10	Greg McComber	Cotton	yes
11	Shannon Veerkamp	Kiamichi	yes
12	Sid Sperry	OAEC	no
13	Stephanie Jones	Cimarron	no

 

• Approval of minutes from last meeting

Don Pak read the minutes from the last meeting. The minutes were approved as read.

1. Open issues
   1. Registration open and 15 attendees registered as of today.
   2. NISC said they will probably have someone there
   3. Square payments have been setup and are now transferring to the bank account.
2. New business
   1. Brenda requested information for announcing speakers and vendors
   2. Find out if OAEC has tables for the vendors
   3. Catering with Charleston and Mexican food from somewhere to be setup after registration closes
   4. Registration to be closed on September 7^th.
   5. Voice and Data/Mitel sponsoring a lunch for up to $1500.00
   6. Skyhelm sponsoring a lunch for up to $1500.00
   7. Have had 8 $100.00 donations so far.
   8. Decided bagels and donuts in the AM. Casey stated he would pick this up.
   9. All that will be at statewide on the 19^th a trip to Sam’s to pick up snacks and drinks
   10. A motion to purchase pad folios from promotions now to give to attendee’s. At a cost of $17.29 each for 50. Was approved with a unanimous vote by all present.
   11. A motion to get a debit card for Casey was approved with a unanimous vote of all present.
   12. Casey to provide a list of attendees after the close of registration to Don for Sid at OAEC to print badges.
   13. Brenda requested envelopes with information of them as to who provided the gift.
   14. Signs for the table as to who sponsored lunch. Eric offered to print all signs needed.
   15. Current balance of bank account $18059.54 all transfers from Square included.
   16. Greg and Don proposed a list for each Coop that might want to participate in offering the applications they use. In this way the if a coop has a question or needs help they can go to this list and contact.
   17. Next meeting in 3wks on 09/10/18 at 11:00am.
3. Adjournment

Don Pak adjourned the meeting at 11:32am.

Minutes submitted by:  Shannon Veerkamp

Minutes approved by:  Name

OAEC I.T. Association

Meeting Minutes

07/30/2018

1. Call to order

Don Pack called to order the regular meeting of the OAEC I.T. Association at 11:09am on 07/30/2018 via conference call.

1. Roll call

Don Pak conducted a roll call. The following persons were present:

7/30/2018	Name	Coop	Attended Conference Call
1	Brandon Wingield	Southeastern	No
2	Brenda Merkle	TCEC	No
3	Casey Davis	OEC	Yes
4	Chandler Lingle	Southwest Rural	Yes
5	Curt Cloyd	Northwestern	No
6	David Rittenhouse	Lake Region	No
7	Don Lawrence	Indian	No
8	Don Pak	East Central	Yes
9	Eric Neill	Rural	Yes
10	Greg McComber	Cotton	Yes
11	Shannon Veerkamp	Kiamichi	Yes
12	Sid Sperry	OAEC	No
13	Stephanie Jones	Cimarron	No

 

• Approval of minutes from last meeting

Don Pak read the minutes from the last meeting. The minutes were approved as read.

1. Open issues
   1. Brenda sent the agenda last week met with approval
   2. Agreed to Donovan Farrell no vendor fee for no speaking fee
   3. Have still not spoken with Nathan Sweaney about a rental car
   4. Still have not made a deposit of 50% to Top Golf. Determined that a one-week notice would be sufficient time.
   5. Casey could not get a block of rooms at Embassy Suites instead set them up at Courtyard Marriot West with a room rate of $109.00 per night.
   6. Chandler and Greg stated that we have $6000.00 in the bank however the bank has yet to provide the Debit cards or account numbers.
   7. Next meeting via conference call to be August 20^th, 2018 at 11:00am
2. New business
   1. Open the website up for registration and email all coops. Eric will create an email for previewing and then as for suggestions in changes. If all is good will send to all coops with the links to the website.
   2. Credit Card payments are available on the web site. Payments are being made through Square at a cost of 2.3% per payment. Need to get the bank account information set up on Square to deposit money.
   3. Agreed to meet on September 19^th at 1:00pm at OAEC Statewide to assure tables, podiums, mics and other equipment is setup and ready to go.
   4. Don will contact Sid and verify the badges will be provided by statewide and ready to go for registration.
   5. Currently, we have no cost for any speakers that are on the agenda.
   6. A question was brought up about SEDC and NISC being interested in setting up booths. Eric will send an email with the vendor registration link and anyone can send it to the vendors of their choice.
3. Adjournment

Don Pack adjourned the meeting at 11.33am.

Minutes submitted by:  Shannon Veerkamp

Minutes approved by:  Name

OAEC I.T. Association

Meeting Minutes

07/09/2018

1. Call to order

Don Pak called to order the regular meeting of the OAEC I.T. Association at 11:02 on 07/09/2018 on conference call.

1. Roll call

Don Pak conducted a roll call. The following persons were present:

• Don Pak read the minutes from the last meeting. The minutes were approved as read.Approval of minutes from last meeting

1. Open issues
   1. Brenda will send out agenda
   2. Have no open spaces left on agenda
   3. Donovan Farrell needs rental car
   4. Nathan Sweaney will reduce rate if bypass vendor fee?
   5. Cannot guarantee Top Golf without deposit. Greg and Chandler to verify funds in the bank account to move forward.
   6. Director of Administrative Services Kirby Mills requests to be on checking account if OAEC has to write a check for us. Brought to a vote all was in favor and Greg will get her added to the account.
   7. Hotel information for aLoft was brought up and decided to continue holding meeting at Statewide.
   8. Decided we would not provide transportation to or from Top Golf.
   9. Casey will set up a block of rooms at the Embassy Suites.
   10. Donations from Coops for prizes will be on the registration form
   11. Sponsorship packages Casey will reach out to the vendors that were interested
   12. Dell tour confirmed must call before we arrive with a head count day of.
   13. CC payments available on website for registration
   14. MC/Host Brenda
   15. Next meeting July 30, 2018 via conference call at 11:00am Brenda will be asked to send an invite.

1. Adjournment

Don Pak adjourned the meeting at 11:32.

Minutes submitted by:  Shannon Veerkamp

Minutes approved by:  Casey Davis

OAEC I.T. Association

Meeting Minutes

6/11/18

1. Call to order

Don Pak called to order the regular meeting of the I.T. Association at 11:00am on 06/11/18 at via phone call.

1. Roll call

Brenda Merkle conducted a roll call. The following persons were present:

• Approval of minutes from last meeting

Brenda Merkle read the minutes from the last meeting. The minutes were approved as read.

1. Open issues
   1. TEC would like to consider a merger with Oklahoma for Annual Meeting. A decision can be discussed after our inaugural meeting,
   2. Brenda and Don asked for a one person to handle the scheduling. Casey said he we would take that task.
   3. Quotes for the embassy suites and other hotels for annual meeting to be held. Just getting some pricing
   4. Top Golf was discussed at $44.00 per person for food, golf and drinks. To be had on the 1^st night of meeting. Maybe ask for sponsorship?
   5. Talk to Sid with OAEC about sponsorship packages with guidelines of FEMA rules.
   6. Bank account to be opened with Walters Bank & Trust. New bank account will have to be opened with every new treasurer.
   7. Chandler and Greg to get the snacks from Sam’s
   8. Created a registration web site and looks good.
   9. Donations from Cooperatives for drawings?
   10. Would like a CEO to speak. OEC said he would talk to his CEO.
   11. Next meeting to be held 9^th of July @ 11:00am
   12. Brenda sent 1^st set of Bylaws to Sid and will send and Agenda as soon as available.

 

1. New business
   1. Possible a tour of the Dell facility on last day of meeting. Registries to find their own way there.
   2. Schedule meeting with Sid about sponsorship issues

 

 

1. Adjournment

Don Pak adjourned the meeting at 11:54.

Minutes submitted by:  Shannon Veerkamp

Minutes approved by:  Name

OAEC I.T. Association

Meeting Minutes

05/21/2018

1. Call to order

Don Pak called to order the regular meeting of the I.T. Association at 11.00am on 05/21/2018 via conference call.

1. Roll call

Brenda Merkle conducted a roll call. The following persons were present: Curt Cloyd, Don Pak, Greg McComber, Brenda Merkle and Shannon Veerkamp.

 

• Approval of minutes from last meeting

Brenda Merkle read the minutes from the last meeting. The minutes were approved as read.

1. Open issues
   1. Greg: Timothy Fawcett Cyber insurance and Attorney, Donavon Farrow and Nathan Sweeny 10 things before pen test.
   2. Steph Jones: Drawings? Dinner somewhere?
   3. Don: N-Dimensions – Scott Mossbrook. Federated – IR – Call Federated. KnowBe4
   4. Vendors: True Digital, Rapid 7, Guernsey
   5. Sponsorships
   6. Brenda’s marketing department to create and send Agenda and registration.
   7. Vendors $150.00 each and $50.00 for additional or one registration fee for all including vendors.
   8. Greg: 2 banks Bank 1^st and Citi National. Energize will only do credit cards.
   9. Brenda will send a 1^st draft to Sid.
   10. Meeting will be 2 full days:
       • Lunch both day
       • Sam’s club for refreshments and snacks.
       • OACE may provide coffee?
       • 1^st night dinner? Brenda will work on it
       • 7:30am Registration on 1^st day
       • Meeting 8:30am to 4:15pm
       • 8:00am for information desk.
       • Brenda checking with Sid about badges. Maybe color coded for vendors, staff, attendees and speakers.
   11. New business
       1. Next meeting by phone conference for update on all of the above.

 

1. Adjournment

Don Pak adjourned the meeting at 11:51.

Minutes submitted by:  Shannon Veerkamp

Minutes approved by: